OK, we should now be in good shape to proceed. Which is "best practice" for small businesses? While you can do simple calculations in a SharePoint list, nothing matches the sheer power of Excel formulas. In terms of supporting simultaneous users and larger data sets, SharePoint is more robust than Excel. Power Platform and Dynamics 365 Integrations, Power Apps Community Demo Extravaganza 2020, Business Value Webinars and Video Gallery, 2019 Microsoft Business Applications Summit Recordings (Archived), Microsoft Business Applications Summit 2020 Session Recordings, https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-list, https://powerusers.microsoft.com/t5/General-Discussion/CDS-vs-Azure-SQL-Database/m-p/108940#M39373.

For those of you who are millennials, Excel is this cool app, we, adults used before Facebook was invented. Power Platform and Dynamics 365 Integrations, Power Apps Community Demo Extravaganza 2020, Business Value Webinars and Video Gallery, 2019 Microsoft Business Applications Summit Recordings (Archived), Microsoft Business Applications Summit 2020 Session Recordings, https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview, https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-list, If small app with small data = Sharepoint list is ok (<500 records), If more than 500 records, excel/one drive or data commun service is the good solution. Although the SP list is a delegable data source, which would cause a delegation issue with the formula within your app, we could take a solution to get rid of this issue. Therefore, this imposes a natural limit on the number of records we can access in PowerApps.

You can get familiar with versioning by reading this post.
As with many things in life, the answer is “It depends.” Let me list the advantages of both, which hopefully will help you make the right decision. Of course, if you need to use your data to construct Pivot Tables and Pivot Charts, Excel is your only choice! If at the end of the day, you need to have the SharePoint data to be available in Excel, you can easily export it using the Out of the Box option. Most of my clients have big ambitions. I created my first app and used Excel as the back end. This is important because if you carry out a search or query against a data source using a non delegable operation, PowerApps has to retrieve all the records and perform the query locally. Excel has many great advanced features, like formulas. Posted on November 21, 2018 | Intranet in SharePoint. I would say the best Datasource would be the one you understand best, which you have access to and which has the most delegation possibilities. If I run an app based on an Excel and have a flow interacting with the same Excel, by launching the app the flow will not be able to write/read data from Excel? Power Platform Integration - Better Together! The major advantage of SharePoint lists is that you can create many different views, where you can sort, filter or group by certain metadata fields.

Welcome to the community! Searching for info in a custom list becomes almost identical to shopping online – just click on the filters pane, and check off the fields you are searching for This post explains your options. Quite often, I am asked by my clients and blog followers, whether or not it makes sense to transition information from Excel to SharePoint custom lists. Click here to read more about the 5,000 view item limit. In Excel, if you can open it up, by default, a user has access to all records (rows) in a table. © Copyright 2020 SharePoint Maven, Inc.  All Rights Reserved. In my sample app, PowerApps wasn't able to load Excel spreadsheets greater than 2MB. One easy question for experts of powerapps : With Powerapps, what is the difference to work with SharepointList or Excel on One drive ? Welcome to the community! If you want to learn more about item-level permissions, check out this article. Let’s start! I agree with @Anonymous's thought almost.If you want to create an app with a lot of data (more than 2000 records), I think the SP list is the better choice. What is PowerApps? I’m Gregory Zelfond, the SharePoint Maven.
If you have your data in SharePoint list, you would need to use Power BI to achieve the same. With those, you can convert your static SharePoint list into a business process workhorse or a cool mobile app. Looking forward to being an active member of this community!

In terms of supporting simultaneous users and larger data sets, SharePoint is more robust than Excel.In answer to your question, yes - SharePoint lists are similar to database tables in that you can define columns and also define the data types of the columns in your list. Another differentiating factor, in favor of custom lists, is versioning. You can also restore a previous version of the record too!!! Might be useful when you use Custom List functionality for something like a Helpdesk ticketing system or Vacation Request from.

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